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Lealia Astrid June 3, 2021 Spreadsheet

The former hangs like a transparent curtain four feet above the floor and shrink-wraps itself to anyone bold enough to attempt passing through. The latter represents a fragrant blend of beer, cheap cologne, and unkempt toilets, and assaults an unsuspecting visitor‘s nose like an aggressive index finger. By Saturday, the fragrance would be pungent enough to cause mere mortals to speak in tongues. Lance led the way with Lester in tow, dodging around dark figures that emerged from the nicotine and odoriferous fog. Lester had difficulty keeping up, licking the lenses of his glasses and tie-drying them as they wove their ways toward diffused light they assumed was the bar area where lusty women awaited.

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When Microsoft Excel is used to manipulate, store and analyse data it can become extremely difficult to manage, let alone efficiently work to produce any meaningful insights. This is because with data sets large and small, the data must be meaningful, logical, structured, internally consistent and clean. This holds true regardless of whether the data has been imported into excel from another system or manually entered. In this computing age, most people know that for any data set to be useable it must first be relatively structured and clean. A spreadsheet and its table layout naturally encourages data to be somewhat structured, however ensuring data is clean is also difficult.

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As a set of general rules data is most useful when things like text fields hold only names as well as meaningful and validated codes, categories and classifications. Text notes and other free form text should be isolated to a dedicated notes field and thus separated from other numeric data. Numeric fields should hold only numeric values (numbers, dates, %‘s and in the correct quantum or magnitude with no text prefixes, suffixes, spaces, text elements or text notes present. You must also be careful that numeric data is not stored as text and it should be internally consistent in terms of the correct format so that it can be used in calculations or for comparison and queries. Finally, addresses should be separated out into multiple fields such as street address, town /suburb, state / province, postal code and country to allow for geographic analysis and mail outs if required. Fixing up a data set to meet these criteria is called data scrubbing, cleansing or massaging. This data cleansing process can be very time consuming even for an experienced Microsoft Excel user, database engineer, business analyst or computer programmer.

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These common complaints with Microsoft Excel filtering are heard time and time again by engineers, accountants, management consultants, bankers and finance professionals who work with data in Excel spreadsheets on a daily basis. Many spreadsheet users including financial modellers (who seem to be leading the charge) are turning towards Excel Add-ins and software tools that plug into Microsoft Excel to help them improve the in-built filtering logic of Microsoft Excel and thus analyse certain data sets quickly and easily.

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One of the topics I cover on my Advanced Excel courses is hardly ‘advanced‘ at all, but it is a very useful and popular technique with my students. It makes use of the OLE capability to create invoices by embedding Excel data. First you need to create an Excel spreadsheet and format it in an appropriate manner, keeping in mind that this will form the basic structure of your invoice and will eventually be seen by your clients. You don‘t include any Company contact details or logos in the spreadsheet though as these will be incorporated into the Word document. The next step is to lay out the invoice itself in a Word document, based upon your normal Company letterhead. Leave the main body of the document empty as this is where the Excel spreadsheet will be embedded. All you need in this master Word document is your usual Company branding and contact information.

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He was an ex-divorce attorney who had seen firsthand what a messy thing divorce was when lawyers were involved. He developed a program where a couple would meet together, with him present, and work through the divorce piece by piece. Property, finances, kids, pensions. It was a great system. And he was cheap! Relatively speaking. It took about 10 months including some stops and starts (”what do you mean you want some of my inheritance? if you want my inheritance then you STAY married to me”) but in the end we were able to come to terms with each other in a reasonable and fair way.

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