Angela Ella December 30, 2020 Spreadsheet
Since this is a residential rental apartment building it makes sense to include rental income in your real estate spreadsheet. That‘s obvious. What isn‘t so obvious are things like interest on tenant deposits, subsidies, tax refunds, etc. When you‘re building the spreadsheet you need to estimate when those revenues will arrive, and that relates to the number of tenants, the rental rates you charge, how long the lease term is for each tenant, etc. You also need to assume some late payments, evictions, and vacant units. If you haven‘t invested in the area before this can be a challenge. You can gather data on that by speaking with local real estate agents, lenders, and tax agencies, or subscribe to an industry database that covers the local area.
Working in a financial firm would entail a lot of reports to be submitted on a weekly, monthly, semi‐ monthly, quarterly and a yearly basis. All of these reports should be monitored, and most of the data where these reports come from are based from several spreadsheets that you will have to consolidate in a timely manner. To effectively have these reports updated, you can make use of a file comparison tool that can compare spreadsheet files and allow the user to make changes to it from one file to another.
A further small complication might be if at the discretion of the small business owner additional information was required from the bookkeeping records to indicate the totals of the different types of products and services then additional columns could be incorporated to enter the net sales figures in these columns. There it is then, a simple list of sales invoices to satisfy the sales accounting requirements for a small business where a balance sheet is not required.
When a team of people reaches this point ‐ whether they are a small company or a department within a larger enterprise ‐ they need a central collaboration solution built. They may be able to buy it or they may have to build one, depending on their specific needs. But the pain of trying to collaborate is now so high that they are suffocating ‐ a significant growth bottleneck has set in.
Our first step is to capture non‐quantitative data in the spreadsheet, so we reserve a worksheet for that. This is used for location and condition information such as address, zoning category, residential vs. commercial, neighborhood, occupancy in the building and surrounding area, school district, etc. This will all be useful for financing and insurance purposes, as well as keeping track of a number of properties if you have a large real estate portfolio or a property management company. You might want to put it into a standard database format in case you want to save and analyze the information later.
The first consideration is how clear and accurate the Excel formulas are. The keys here are easy accessibility and logical flow of the formulas. That means they should be either directly coded in the spreadsheet cells or written in an accessible VBA module, open to the user to view and change. Both of these approaches provide the ability to audit and test the formulas without requiring complex actions on the end user‘s part.