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National Spreadsheet Day 2019

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Angeline Evy February 14, 2021 Spreadsheet

Our first step is to capture non‐quantitative data in the spreadsheet, so we reserve a worksheet for that. This is used for location and condition information such as address, zoning category, residential vs. commercial, neighborhood, occupancy in the building and surrounding area, school district, etc. This will all be useful for financing and insurance purposes, as well as keeping track of a number of properties if you have a large real estate portfolio or a property management company. You might want to put it into a standard database format in case you want to save and analyze the information later.

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The third important consideration is the availability of different cash flow valuation methods. Depending on the purpose and vehicle used for the real estate investment, you may want to value the investment on a pro forma basis under a variety of different assumptions. You may also want to calculate or use the break even point, IRR, NPV, and cap rate factors for various purposes. Ensuring the necessary calculations and inputs are available makes it easy to use the same model for different investment opportunities, and eliminates the need to enter all the necessary data twice.

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Doing spreadsheets on a computer may seem a little complicated at first. But a small investment of time and effort will soon pay dividend, because once you have the hang of them, spreadsheets can perform complex financial calculations. For example you can set up a spreadsheet to work out the true cost of running your car, including such invisible outlay as depreciation and wear and tear. All you have to do is explain the task to the program once and it will do all the hard arithmetic for you, month after month, year after year.

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A budget spreadsheet is just like the typical spreadsheet that we see when we use various computer programs such as Microsoft Excel. However, this specific type is particularly designed to be used for financial budgeting. Most people can make their very own spreadsheet, especially if they don‘t really need further features. All they would need is a computer program, such as the Excel, that could help them. But for most households and families that are planning to get optimum financial planning, then they should download for their spreadsheet software.

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I like using spreadsheets for monetary goals because of the functions I can use. If you are working towards a savings goal, using a word processor or writing them out will require constant updating. With a spreadsheet, you can simple add in how much more you‘ve saved, and if you had the right formulas set up, it will do it all for you. First, set up a different sheet for your long term goals and your short term goals. You can have long term goals and then break them up into short term goals as well as have separate goals. Make the sheet look appealing with bold headers and colors. If you don‘t know how to use excel or other spreadsheet programs, you really only need the basics. Search the net to find out how to get started with spreadsheets.

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The expenditure analysis columns do not need to be a different column for each type of expenditure. It is better to set up and group the analysis columns in general headings which can accommodate all the expenses. Such columns may include stock, other direct costs, premises costs, general administrative costs, transport and delivery costs, repairs and maintenance, travelling and hotel costs, motor costs, bank and legal costs and other expenses. It is better not to enter too many items under a general heading of other expenses as this is more likely to be investigated as the type of expense has not been precisely identified.

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