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Maintenance Spreadsheet Template

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Genivee Janna May 12, 2021 Spreadsheet

One of the topics I cover on my Advanced Excel courses is hardly ‘advanced‘ at all, but it is a very useful and popular technique with my students. It makes use of the OLE capability to create invoices by embedding Excel data. First you need to create an Excel spreadsheet and format it in an appropriate manner, keeping in mind that this will form the basic structure of your invoice and will eventually be seen by your clients. You don‘t include any Company contact details or logos in the spreadsheet though as these will be incorporated into the Word document. The next step is to lay out the invoice itself in a Word document, based upon your normal Company letterhead. Leave the main body of the document empty as this is where the Excel spreadsheet will be embedded. All you need in this master Word document is your usual Company branding and contact information.

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Additionally, it would prevent pirating software and Microsoft would be able to have a steady stream of income and continually upgrade their software without having to worry about people stealing their software code. Google of course is beta testing their similar project in order to head Microsoft off at the pass and compete with them for the new paradigm of computing on the Internet. If all your data was stored you would never have to worry about your computer crashing because everything is backed up somewhere else and safe.

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So why does data that inevitably finds its way into a Microsoft Excel spreadsheet often suffer from the problems outlined above. The reasons are many. If the data is imported, it may have been sourced from a combination of other spreadsheets, databases, systems, reports, word documents, emails or web pages. If the data has been entered manually it may have been poorly done so by an inexperienced computer users such as administrative or junior staff with a lack of understanding for data structures. Excel is easy to use and widely accessible, so an inexperienced colleague can quite easily update your spreadsheet with a false sense of confidence and inadvertently enter new data incorrectly. And finally, unlike a fully functional software system, data entry in Excel generally has no automatic validating rules, unless carefully setup by the spreadsheet‘s creator.

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Microsoft Excel is a phenomenally powerful calculator. You can create spreadsheets with 10,000 lines of data and calculate subtotals instantly. Indeed, if you change your data, any totals will get automatically updated. Arguably that‘s not too impressive. If we have quarterly revenues of $1m, and we secure another $20k, we can update our subtotal without summing revenues from scratch. So it‘s more impressive that Excel can do the same thing with statistical functions. If you‘ve ever plotted a chart on Excel, you may be aware that you can add a best fit line. These best fit lines are calculated using a method known as regression. Basically, you have to calculate the distance of every single point from the line, and minimise the sum. The maths is a little more sophisticated but the key point is that, every time you change the data, you need to perform the analysis all over again.

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If you wanted to make this spreadsheet into template, you would need to take two more steps. The first step would involve modifying the spreadsheet to display only the data that remains the same. If you are constantly changing certain cells, you would leave these cells formatted but blank. The last step involves saving this spreadsheet as a template. Once this is done, you would always have access to a clean spreadsheet that is formatted the way you want and ready for your modifications. Microsoft has hundreds of free templates available. You can also download templates that are already loaded in your version of Excel. They are typically located under the File/New or Office Button/New option. When downloading these business and personal templates, be sure to monitor the version of Office that the template applies to. They have templates available for all of the versions of the Office Suites.

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About four months after my husband asked for a divorce I made an appointment to meet a divorce attorney recommended by my therapist. She was 60 years old, short, smart and focused. I thought she was great. She charged $350.00 per hour. It was good that she was focused. I was at the time furious at my husband for his recent behaviors and I told her that I wanted to file for divorce immediately. Could she explain the process to me?

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