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How To Set Up An Excel Spreadsheet

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Noelle Hafsa June 4, 2021 Spreadsheet

Templates are spreadsheets that are pre-formatted with text, colors, and/or formulas. They can be used to save you time and effort. Sometimes you are using a workbook as a template and don‘t even realize it. By this I mean you have a spreadsheet that you use daily, weekly or monthly. You may have to modify a few cells but the remainder of the spreadsheet is exactly the way you want it. It may be tedious to modify the cells but it is easier than recreating it from scratch. Guess what, you have the basis of a template!

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You can go over your budget as often as you like. Some find it easier to enter amounts every day after they‘ve settled in for the day. Others will choose to go over it monthly. Going over it weekly is likely where most will settle though. Occasionally, we‘ll have a surplus or deficit at the end of the month. Perhaps you‘ve spent too much, or not spent all that you thought you would. Spending too much can be troublesome, but not spending as much as you thought can be a lot of fun. You may want to consider adding a budget field carryover in the income sheet and one called shortfall in the expenses sheet. If you spent too much, the amount that you overspent by becomes your budgeted amount for shortfall in your expenses sheet the next month. Didn‘t spend enough, and you put that amount in the carryover field in the income sheet. This will help you keep track of all your money as well as account for any shortfalls.

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Here‘s where the expense sheet gets complex. All of your categories of spending go in column A. Get as detailed as you like, or keep it really simple and just put the basic categories. Generally, the more detail the better. it‘s also helpful to have categories for your categories. A Utilities category for your power, gas, water, etc, categories. Again, detail is good, but be wary of going into too much detail. Column B is where you‘ll put the amount that you‘re budgeting for that category. Column C, how much you‘ve spent on that category to date. If you like (or are a statistics junkie) you can add columns for % of budgeted amount, and % of total budget as well. For our simple budget, we‘ll just leave that out for now.

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Most planners are good at multi-tasking and have no problems designing a simple spreadsheet to handle a basic budget or designing a form to handle registration. So, you spend your time designing and stressing out. You end up with a variety of forms that each handle a specific need like registration, exhibits, food expenses and budget. The forms are not connected and do not work together. Hence, you end up having to do additional work merging the information from the various forms into your budget. Why do this when there is a Budget Spreadsheet for Meetings on the market that will tie your history, individual forms and budget together? It is so easy that all you have to do is enter the information. The spreadsheet does the rest.

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He was an ex-divorce attorney who had seen firsthand what a messy thing divorce was when lawyers were involved. He developed a program where a couple would meet together, with him present, and work through the divorce piece by piece. Property, finances, kids, pensions. It was a great system. And he was cheap! Relatively speaking. It took about 10 months including some stops and starts (”what do you mean you want some of my inheritance? if you want my inheritance then you STAY married to me”) but in the end we were able to come to terms with each other in a reasonable and fair way.

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Spreadsheets such as Microsoft Excel are well suited to tasks involving the manipulation of small amounts of related data. Working out a budget, producing visual reports, organizing lists and calculations that involve many variables are all tasks well suited to a spreadsheet. There are some data related tasks however that spreadsheets such as Microsoft Excel are not suited for. Tasks involving the processing and combination of large sets of data for example are generally not well suited to spreadsheets. There is another technology with a long history and theoretical background that specializes in these sorts of tasks. That technology is relational databases. The most common way people insert data into and extract data from relational databases is via the language of Structured Query Language.

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