Noel Margaux June 7, 2021 Spreadsheet
Whilst Excel cannot clean or structure all of your data for you it does come with some useful functionality for manipulating and analysing clean and structured data sets. This in-built functionality includes pivot tables, sorting and filtering. Filtering alone is a powerful tool and can help to quickly isolate data based on specified criteria. But what happens if your data is clean but not very structured (a common problem). For instance what if you, a client or your team is using colours, fonts or some kind of formatting to classify data in an Excel spreadsheet. In short, you wont be able to filter the data, because Excel‘s in-built filtering logic requires rules based on numbers, dates and text only. It will not perform filtering based on formats. In addition Excel filtering only applies down rows. It will not perform filtering across columns.
One of the topics I cover on my Advanced Excel courses is hardly ‘advanced‘ at all, but it is a very useful and popular technique with my students. It makes use of the OLE capability to create invoices by embedding Excel data. First you need to create an Excel spreadsheet and format it in an appropriate manner, keeping in mind that this will form the basic structure of your invoice and will eventually be seen by your clients. You don‘t include any Company contact details or logos in the spreadsheet though as these will be incorporated into the Word document. The next step is to lay out the invoice itself in a Word document, based upon your normal Company letterhead. Leave the main body of the document empty as this is where the Excel spreadsheet will be embedded. All you need in this master Word document is your usual Company branding and contact information.
Spreadsheets such as Microsoft Excel are well suited to tasks involving the manipulation of small amounts of related data. Working out a budget, producing visual reports, organizing lists and calculations that involve many variables are all tasks well suited to a spreadsheet. There are some data related tasks however that spreadsheets such as Microsoft Excel are not suited for. Tasks involving the processing and combination of large sets of data for example are generally not well suited to spreadsheets. There is another technology with a long history and theoretical background that specializes in these sorts of tasks. That technology is relational databases. The most common way people insert data into and extract data from relational databases is via the language of Structured Query Language.
You can go over your budget as often as you like. Some find it easier to enter amounts every day after they‘ve settled in for the day. Others will choose to go over it monthly. Going over it weekly is likely where most will settle though. Occasionally, we‘ll have a surplus or deficit at the end of the month. Perhaps you‘ve spent too much, or not spent all that you thought you would. Spending too much can be troublesome, but not spending as much as you thought can be a lot of fun. You may want to consider adding a budget field carryover in the income sheet and one called shortfall in the expenses sheet. If you spent too much, the amount that you overspent by becomes your budgeted amount for shortfall in your expenses sheet the next month. Didn‘t spend enough, and you put that amount in the carryover field in the income sheet. This will help you keep track of all your money as well as account for any shortfalls.
At times, Lester became so furious his face radiated heat and fogged his glasses. When this happened, he yanked them from his puffy eyes and wiped the lenses with his tie. On this late Friday afternoon, however, Lester felt exhilarated. The printer regurgitated its last run of printouts and as he scanned the rows of figures he penciled in tick marks to indicate matches with numbers found in the corporate ledgers. The task complete for another 180 days, he removed his glasses, rubbed his aching eyeballs, and inhaled deeply to savor the fluttery feeling of excitement flooding his upper chest. Then, Lester logged off the computer, tapped the surge protector power switch with his toe, and shut down the wheezing system.
Oh my goodness, it‘s not surprising that so many couples who want to get divorced just stay separated for years. The process is daunting, expensive and, frankly, ridiculous. Basically I had to stop communicating with my husband immediately. Going forward all communication would be between my lawyer and his lawyer. We would turn in all of our financial documents and her paralegals would put them into spreadsheet form and then we would go about dividing everything up. We would have to come up with a parenting plan, my husband and I, with these two lawyers translating for us. We would have to get employment contracts from his employers so I knew that I was getting a fair share of all of his assets. It was going to be long and drawn out and messy. And the cost, somewhere between $15,000-$100,000, minimum.
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