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How To Make A Profit And Loss Spreadsheet

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Sidonia Serena May 29, 2021 Spreadsheet

You can go over your budget as often as you like. Some find it easier to enter amounts every day after they‘ve settled in for the day. Others will choose to go over it monthly. Going over it weekly is likely where most will settle though. Occasionally, we‘ll have a surplus or deficit at the end of the month. Perhaps you‘ve spent too much, or not spent all that you thought you would. Spending too much can be troublesome, but not spending as much as you thought can be a lot of fun. You may want to consider adding a budget field carryover in the income sheet and one called shortfall in the expenses sheet. If you spent too much, the amount that you overspent by becomes your budgeted amount for shortfall in your expenses sheet the next month. Didn‘t spend enough, and you put that amount in the carryover field in the income sheet. This will help you keep track of all your money as well as account for any shortfalls.

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About four months after my husband asked for a divorce I made an appointment to meet a divorce attorney recommended by my therapist. She was 60 years old, short, smart and focused. I thought she was great. She charged $350.00 per hour. It was good that she was focused. I was at the time furious at my husband for his recent behaviors and I told her that I wanted to file for divorce immediately. Could she explain the process to me?

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He was an ex-divorce attorney who had seen firsthand what a messy thing divorce was when lawyers were involved. He developed a program where a couple would meet together, with him present, and work through the divorce piece by piece. Property, finances, kids, pensions. It was a great system. And he was cheap! Relatively speaking. It took about 10 months including some stops and starts (”what do you mean you want some of my inheritance? if you want my inheritance then you STAY married to me”) but in the end we were able to come to terms with each other in a reasonable and fair way.

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He grossed $2,000 a week for his bosses, and earned slightly less than $500 for himself. Still, the wages kept him in seeds, bowling shoes, stick pins, and a Platinum Buddy Holly Fan Club Membership. Lester‘s favorite word was ”crapola,” and he applied it to the ball bearing factory‘s antiquated data processing system in coats as thick as the olive drab membrane clinging to the smudgy glass before him. ”You piteous piece of crapola!” he‘d hiss at the computer when error messages flashed across its screen or its ancient system locked under the demand of crunching numbers to the tenth decimal point. ”Some day I‘ll throw your sorry ass into one of those melting pots out there!”

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So why does data that inevitably finds its way into a Microsoft Excel spreadsheet often suffer from the problems outlined above. The reasons are many. If the data is imported, it may have been sourced from a combination of other spreadsheets, databases, systems, reports, word documents, emails or web pages. If the data has been entered manually it may have been poorly done so by an inexperienced computer users such as administrative or junior staff with a lack of understanding for data structures. Excel is easy to use and widely accessible, so an inexperienced colleague can quite easily update your spreadsheet with a false sense of confidence and inadvertently enter new data incorrectly. And finally, unlike a fully functional software system, data entry in Excel generally has no automatic validating rules, unless carefully setup by the spreadsheet‘s creator.

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As a set of general rules data is most useful when things like text fields hold only names as well as meaningful and validated codes, categories and classifications. Text notes and other free form text should be isolated to a dedicated notes field and thus separated from other numeric data. Numeric fields should hold only numeric values (numbers, dates, %‘s and in the correct quantum or magnitude with no text prefixes, suffixes, spaces, text elements or text notes present. You must also be careful that numeric data is not stored as text and it should be internally consistent in terms of the correct format so that it can be used in calculations or for comparison and queries. Finally, addresses should be separated out into multiple fields such as street address, town /suburb, state / province, postal code and country to allow for geographic analysis and mail outs if required. Fixing up a data set to meet these criteria is called data scrubbing, cleansing or massaging. This data cleansing process can be very time consuming even for an experienced Microsoft Excel user, database engineer, business analyst or computer programmer.

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