Karoline Alia March 17, 2021 Spreadsheet
Managing the household finances is made a lot easier when you use a spreadsheet. When using a spreadsheet program for budgeting, you need to use formulas in calculating all the totals. That way, you make the process much faster because you will not have to get the totals manually using a calculator. This also prevents inaccurate computations on your budget.
Third, building the right kinds of collaborative applications requires some skill and understanding how and what kinds of data are shared. How many people are going to be adding/changing records to your database? How many just want to do queries and reports? And how do you prevent conflicting updates? Finally, when you add the Web and Internet‐based access to the data, you have greatly increased the skill level required to create and manage your database. While there are some really good Internet‐facing database programs (Alpha Software, Filemaker, Quickbase from Intuit, and DabbleDb ‐ just to name a few that I know of), none of these are as easy to setup and manipulate as Trackvia.com, a service that has been out for the past year but recently gotten some much‐needed improvements.
First, databases are still tricky for some people to understand. While relational databases can be thought of as tables that have several indexes, this is more than many people want to deal with. Second, the collaboration tools are tough to learn and use. Look at how many people still use Lotus Notes for email and not much else. And since most of us are comfortable with email, using it as the transportation system isn‘t all that taxing. Until the day comes when three people are working on the same spreadsheet and make conflicting changes.
Another important feature of a household budget spreadsheet program is the flexibility to allow the user to enter all elements of the family budget. It must allow some space for the income sources, expenses, and utilities. That way, you can plan your family‘s finances more efficiently. You can find several home budget spreadsheets with standard add‐ons such as calendar, calculator, savings planner, and credit card manager. The spreadsheet software you will use depends on the add‐ons that you think are suitable to your budgeting needs.
You can create an account and upload your spreadsheet in about five minutes. If your first line in the spreadsheet contains your field names, you are just about done. You can easily sort any column quickly by clicking on the arrow icons. You can quickly locate duplicate records, create a mail merge template and forms for your Web site, all with just a couple of clicks of the mouse. Custom reports are simple, and what‘s more, they can be distributed via email to your collaborators on a set schedule. Adding different collaborators with various discrete permissions is very straightforward, and in about 30 minutes you can have a project setup and working with your team.
The expenditure analysis columns do not need to be a different column for each type of expenditure. It is better to set up and group the analysis columns in general headings which can accommodate all the expenses. Such columns may include stock, other direct costs, premises costs, general administrative costs, transport and delivery costs, repairs and maintenance, travelling and hotel costs, motor costs, bank and legal costs and other expenses. It is better not to enter too many items under a general heading of other expenses as this is more likely to be investigated as the type of expense has not been precisely identified.