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Excel Spreadsheet Tutorial 2010

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When presenting your business plan to an angel investor you must understand that they will be very interested in your spreadsheets and proformas, but you must also realize that it is typically an entrepreneurial optimistic approach, which causes problems with proformas. Therefore, you should have dueling spreadsheets; that is to say the spreadsheets, which take your best guess and double the time, double the expenses to compete with your optimistic approach. You should be able to present both of these to your Angel Investor; who chances are is a retired business person with a little bit of financial savvy.

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Lester‘s temporary office at the Factory was glassed on all sides, and surrounded by the sights, sounds, searing temperatures, and smells of the smelting and pouring areas. Originally, the cubbyhole had been used for storing coal and coke until the plant converted to gas-fired furnaces in the mid-‘50s. Over the next three decades a succession of plant superintendents used the room to boink their secretaries, which necessitated its windows being painted a squalid olive drab. During 10 years of performing this chore every six months, Lester had scraped two panes clear, so now he could gaze into the murky, smoky, smelly pit outside as he waited for the grinding computer and clackety printer to spit out a stream of spreadsheets.

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One of the topics I cover on my Advanced Excel courses is hardly ‘advanced‘ at all, but it is a very useful and popular technique with my students. It makes use of the OLE capability to create invoices by embedding Excel data. First you need to create an Excel spreadsheet and format it in an appropriate manner, keeping in mind that this will form the basic structure of your invoice and will eventually be seen by your clients. You don‘t include any Company contact details or logos in the spreadsheet though as these will be incorporated into the Word document. The next step is to lay out the invoice itself in a Word document, based upon your normal Company letterhead. Leave the main body of the document empty as this is where the Excel spreadsheet will be embedded. All you need in this master Word document is your usual Company branding and contact information.

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Lester P. Goodbinder had suffered another agonizing week in Pittsburgh. The semi-annual audit he conducted at the Bourgeois Ball Bearing Factory stretched into five 14-hour days examining electronic spreadsheets on an archaic computer system installed in the early ‘80s. The equipment churned so abysmally he cleverly joked to himself it was powered by lazy hamsters on treadmills. Not only that, the accounting software loaded on the system was an early version of ”Abacus,” and only slightly faster than a key-punch adding machine but considerably slower than a hand-held calculator.

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Templates are spreadsheets that are pre-formatted with text, colors, and/or formulas. They can be used to save you time and effort. Sometimes you are using a workbook as a template and don‘t even realize it. By this I mean you have a spreadsheet that you use daily, weekly or monthly. You may have to modify a few cells but the remainder of the spreadsheet is exactly the way you want it. It may be tedious to modify the cells but it is easier than recreating it from scratch. Guess what, you have the basis of a template!

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Whilst Excel cannot clean or structure all of your data for you it does come with some useful functionality for manipulating and analysing clean and structured data sets. This in-built functionality includes pivot tables, sorting and filtering. Filtering alone is a powerful tool and can help to quickly isolate data based on specified criteria. But what happens if your data is clean but not very structured (a common problem). For instance what if you, a client or your team is using colours, fonts or some kind of formatting to classify data in an Excel spreadsheet. In short, you wont be able to filter the data, because Excel‘s in-built filtering logic requires rules based on numbers, dates and text only. It will not perform filtering based on formats. In addition Excel filtering only applies down rows. It will not perform filtering across columns.

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