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Business Expenses Spreadsheet Example

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Logestilla Ava June 13, 2020 Spreadsheet

I love spreadsheets. I use them for everything I can and every kind of organization. I, honestly, don‘t know what I would do without them or what how I used to cope before I first discovered them. I use a spreadsheet to balance my checkbook, to manage my business expenses, and to make ‘To Do‘ lists to plan out my days. I also use spreadsheets to manage my money and set my financial goals.

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There are other ways to import data into your database, including using Web forms or setting up a special email inbox that will post the information automatically. These tasks will take some skill and some HTML knowledge, however. Other tools require more programming skill to do what Trackvia does with a few mouse clicks, or are more cumbersome to manipulate, or don‘t have the automatic defaults that make setup as easy as Trackvia. Did I mention the cost? $10 per month per user. This includes an unlimited number of databases and up to a GB of attachment storage (meaning that you aren‘t charged for the actual records themselves that are stored). If you sign up before October 1 for an account, the company will give you several additional features free.

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The fourth component to look for in a real estate investment spreadsheet is the ability to input growth rates. Instead of manually keying in different numbers, say for utility costs or rental rates, simply changing a periodic growth rate is much faster and easier. Most good investment models will allow the user to change the important input factors via growth rate variables. This substantially reduces the time to analyze different scenarios and allows the spreadsheet model to be semi‐automated.

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A software that can compare file in an organized manner can help you be a more productive employee at work. To tally and keep records of any financial data from any institution one has to make use of an application that can easily convert data entered into reports after comparing them with similar records already on file. With the use of Microsoft Excel, one can accomplish this. However, if you want to make use of your time effectively and be able to do other tasks aside from all the paper work, there is an available file comparison software that you can take advantage of to make things easier for you.

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The third important consideration is the availability of different cash flow valuation methods. Depending on the purpose and vehicle used for the real estate investment, you may want to value the investment on a pro forma basis under a variety of different assumptions. You may also want to calculate or use the break even point, IRR, NPV, and cap rate factors for various purposes. Ensuring the necessary calculations and inputs are available makes it easy to use the same model for different investment opportunities, and eliminates the need to enter all the necessary data twice.

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We want to look at costs, so we reserve a tab in the real estate spreadsheet for that. Here, you have a decision. You can either make a large list of standard rehabilitation and operating costs or a smaller list of costs specific to this property. The first option allows you to use the Excel spreadsheet for other properties which are probably not the same. The second option keeps things small and tidy and might work if this is a once‐off investment. Either way, you will want to include all of the costs in a timeline schedule by week or month. This would include the re‐roofing, paint, plumbing, electrics, landscaping, electricity if you are responsible for it, insurance, etc. The financing costs are likely to be the most complex because you need to estimate not only the interest rates of the loan or loans you get, but the principle amortization, mortgage insurance, etc. This can be complex from a calculations standpoint. How granular you get with costs is up to you.

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