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Business Financial Tracking Spreadsheet

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Joanna Mélya June 4, 2020 Spreadsheet

Designing a strong real estate spreadsheet requires some forethought about the uses, calculations, and net results you‘re looking for. This should be done before you ever get started. Here we demonstrate some key considerations by means of a case study. To demonstrate the proper approach to designing and building a real estate spreadsheet in Excel, let‘s use a residential multi‐unit rehabilitation project example. To keep it simple, let‘s assume it has 4 apartment units, was built 60 years ago, has 3 existing tenants, and requires new interior and exterior paint, some plumbing and electrical work to update the property to modern safety standards, and a partial re‐roofing to fix some water damage.

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Managing the household finances is made a lot easier when you use a spreadsheet. When using a spreadsheet program for budgeting, you need to use formulas in calculating all the totals. That way, you make the process much faster because you will not have to get the totals manually using a calculator. This also prevents inaccurate computations on your budget.

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Is your job dealing with more and more paper work all the time? If you are an office clerk or reports assistant or even if you are a manager you will have to send reports on a monthly basis and more often they will have to do with comparing old and new files as well as updating them. To compare spreadsheet reports, you will have to understand the values being given and consolidate it with any changes made for a certain period of time. If you will be dealing with several files here to compare, you may find this a very daunting task. However, knowing that there is a tool you can use to make this task easier for you is a great relief.

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Employee spreadsheets are a very important resource tool in the hand of a manager, but the skill and dexterity with which he/she uses it is up to them. These spreadsheets are like the blood system in our body. They carry information in and out of the organization. So consciously designing them is the best alternative for operations and for business in general.

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Such software allows you to compare Excel documents as if you were editing it from the spreadsheet itself. Commenting can also be a possible feature that you can utilize with a comparison software. You can also convert data into reports after making changes or updates to the data entered on your spreadsheet. With this easier option in comparing files you can surely make the most out of your time and be more productive with your paper work. There are two information‐related walls that a young company hits while trying to grow. The first wall is what I call "spreadsheet suffocation." It is that stage of information sharing pain that causes people to start cussing. Where did you save the Johnson calculations? Who has the orders spreadsheet locked? Where did my new inventory list go? Did someone write over it? There was 2 days work in that spreadsheet!

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Our first step is to capture non‐quantitative data in the spreadsheet, so we reserve a worksheet for that. This is used for location and condition information such as address, zoning category, residential vs. commercial, neighborhood, occupancy in the building and surrounding area, school district, etc. This will all be useful for financing and insurance purposes, as well as keeping track of a number of properties if you have a large real estate portfolio or a property management company. You might want to put it into a standard database format in case you want to save and analyze the information later.

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