Vafara Noéline June 6, 2021 Spreadsheet
Now switch to your Excel spreadsheet and select the entire data table which you have created as the basis of your invoice. Either click the ‘copy‘ button or simply right click and select ‘copy‘, then transfer to your Word document and place the cursor where you wish to paste the spreadsheet. What you do next really depends upon which version of Microsoft Word you are using. In Word 2007 you need to click the drop down arrow on the ‘paste‘ button, which is the first icon on the ‘home ‘ribbon. Now you need to select ‘paste special‘ and in the dialogue box choose ‘paste link‘ and select Microsoft Excel Worksheet Object. If you are using Microsoft Word 2003, click ‘edit‘ on the menu bar and select ‘paste special‘. The resulting dialogue box is the same as for Word 2007.
Lester loved his numeric universe, but this was not how he had envisioned his life unfolding; flying hither and thither from his hometown of Hershey to wherever his firm wished to send him. Just because he was 38, single, and still living with his folks didn‘t mean his employer should take advantage of him which, in fact, his company did on a regular basis. After all, Lester had other important interests, too. The ”Four Bs” he called them: Botany, bowling, bugs and Buddy Holly. Myriad plants crowded his tiny room in his parent‘s house, forcibly sucking carbon dioxide out of anyone who entered. Bowling trophies – ranging in size from tiny silver cups to massive bronze edifices shaped like the Empire State Building – claimed space not dominated by flower pots, planter boxes, and hanging baskets.
Structured Query Language, often referred to as SQL, is a grammar of instructions that allows us to tell a relational database to add, modify or delete data. The key benefit, pardon the pun, of SQL is that it allows us to craft instructions relating large sets of data together. In this way SQL is the natural complement to the single cell and formula based interface of spreadsheets like Microsoft Excel. Imagine you had five hundred appointments from your business calendar laid out in a table. Each appointment might have a day, time, location and description. Now imagine you also had five hundred appointments from your partners business calendar, also each having a day, time, location and description.
Given this data set imagine trying to find out which Fridays you were busy at an appointment at noon while your partner was also busy at an appointment at noon and the descriptions of both of your appointments contained the phrase down town. If you are not familiar with relational databases and SQL it might surprise you to know that the question can be answered by a single simple SQL query. The database and SQL don‘t have it all their own way however. Spreadsheets come in to their own for tasks that benefit from a visual representation. Traditionally databases do not provide a visual way to browse the data in tables without explicitly requesting data.
If you wanted to make this spreadsheet into template, you would need to take two more steps. The first step would involve modifying the spreadsheet to display only the data that remains the same. If you are constantly changing certain cells, you would leave these cells formatted but blank. The last step involves saving this spreadsheet as a template. Once this is done, you would always have access to a clean spreadsheet that is formatted the way you want and ready for your modifications. Microsoft has hundreds of free templates available. You can also download templates that are already loaded in your version of Excel. They are typically located under the File/New or Office Button/New option. When downloading these business and personal templates, be sure to monitor the version of Office that the template applies to. They have templates available for all of the versions of the Office Suites.
Spreadsheets such as Microsoft Excel are well suited to tasks involving the manipulation of small amounts of related data. Working out a budget, producing visual reports, organizing lists and calculations that involve many variables are all tasks well suited to a spreadsheet. There are some data related tasks however that spreadsheets such as Microsoft Excel are not suited for. Tasks involving the processing and combination of large sets of data for example are generally not well suited to spreadsheets. There is another technology with a long history and theoretical background that specializes in these sorts of tasks. That technology is relational databases. The most common way people insert data into and extract data from relational databases is via the language of Structured Query Language.
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