Melaine Blanche February 16, 2021 Spreadsheet
On the expenditure side of the business the bookkeeping can also be a simple list of the purchase invoices and receipts showing the amount spent. The list should also produce an audit trail by showing the date of the purchase invoice, name of the supplier, purchase invoice for identification purposes and the total amount spent. Usually tax returns are the main purpose of producing small business accounts and invariably some analysis is required to show what the expenses have been spent on. That is not difficult to achieve and as with the sales accounting the owner manager can add additional standard columns to the bookkeeping spreadsheet.
The expenditure analysis columns do not need to be a different column for each type of expenditure. It is better to set up and group the analysis columns in general headings which can accommodate all the expenses. Such columns may include stock, other direct costs, premises costs, general administrative costs, transport and delivery costs, repairs and maintenance, travelling and hotel costs, motor costs, bank and legal costs and other expenses. It is better not to enter too many items under a general heading of other expenses as this is more likely to be investigated as the type of expense has not been precisely identified.
Employee spreadsheets are a very important resource tool in the hand of a manager, but the skill and dexterity with which he/she uses it is up to them. These spreadsheets are like the blood system in our body. They carry information in and out of the organization. So consciously designing them is the best alternative for operations and for business in general.
Employee spreadsheet offers a great way to manage your staff scheduling without much effort. Any business enterprise is composed of processes that need work to be performed by humans. But the problem is control. A lot of time management has no resort but to try and cure the incurable. The best way is to control the processes and the quality of output is therefore "employee spreadsheet" becomes of paramount importance in managing your daily operations.
A further small complication might be if at the discretion of the small business owner additional information was required from the bookkeeping records to indicate the totals of the different types of products and services then additional columns could be incorporated to enter the net sales figures in these columns. There it is then, a simple list of sales invoices to satisfy the sales accounting requirements for a small business where a balance sheet is not required.
I like using spreadsheets for monetary goals because of the functions I can use. If you are working towards a savings goal, using a word processor or writing them out will require constant updating. With a spreadsheet, you can simple add in how much more you‘ve saved, and if you had the right formulas set up, it will do it all for you. First, set up a different sheet for your long term goals and your short term goals. You can have long term goals and then break them up into short term goals as well as have separate goals. Make the sheet look appealing with bold headers and colors. If you don‘t know how to use excel or other spreadsheet programs, you really only need the basics. Search the net to find out how to get started with spreadsheets.